> ## Documentation Index
> Fetch the complete documentation index at: https://help.coachiq.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Data Settings: Shared Calendar, Logs & Imports

> Link group calendars so bookings share busy time, review 30 days of account activity, and bulk-import people or bookings from a CSV.

<Info>
  **Where to find this**: **Settings → Data**, which holds **Shared Calendar**, **Logs**, **Import People**, and **Import Bookings**.
</Info>

## Shared Calendar

If your organization runs more than one group out of the same facility, organization owners can link two groups' calendars so a booking in one blocks that same time slot in the other — no more double-booked cages or rooms.

Choose what kind of busy time crosses between calendars: **all busy time**, or **resources only**, which shares bookings only when both calendars have a resource with a matching name, type, and location.

<Note>
  Only an organization owner can update this setting.
</Note>

For the full walkthrough, see [Share a Calendar Across Two Groups](/scheduling/shared-calendar-across-groups).

***

## Logs

Monitor all activity across your CoachIQ account for the last 30 days.

### What's tracked

Logs capture actions across your platform, including:

* User logins and profile changes
* Admin actions (settings changes, automation edits)
* Booking activity
* SMS and notification events
* Membership changes

### Log details

Each log entry shows:

| Column                  | Description                                  |
| ----------------------- | -------------------------------------------- |
| **Action**              | What happened                                |
| **Category**            | Type of activity (Users, Admin, Phone, etc.) |
| **IP**                  | IP address of the user                       |
| **Time**                | When it occurred                             |
| **OS, Device, Browser** | Technical details                            |

### Filtering logs

Use the tabs at the top to filter by role: **All**, **Admin**, **Coach**, **Parent**, or **Athlete**.

<Note>
  Logs are retained for **30 days**. If you need records beyond this period for compliance purposes, export them regularly.
</Note>

***

## Import People

Bulk upload athletes and clients using a CSV file.

<Steps>
  <Step title="Navigate to Import People">
    Go to **Settings → Import People**.
  </Step>

  <Step title="Download the template">
    Click **Download our formatted CSV** to get the correct file format with required columns.
  </Step>

  <Step title="Fill in your data">
    Open the CSV in Excel or Google Sheets and add your people's information following the template format.
  </Step>

  <Step title="Upload your file">
    Drag and drop your completed CSV file into the upload area, or click to browse.
  </Step>
</Steps>

<Tip>
  Click **Need help?** in the top-right corner of the Import People page for additional guidance on formatting your CSV file.
</Tip>

***

## Import Bookings

Migrate existing appointments from another platform using a CSV file.

<Steps>
  <Step title="Navigate to Import Bookings">
    Go to **Settings → Import Bookings**.
  </Step>

  <Step title="Download the template">
    Click **Download our formatted CSV** to get the correct file format.
  </Step>

  <Step title="Format your dates correctly">
    <Warning>
      **Important**: Don't use timezone abbreviations (PST, EST, etc.) in your dates. The system will use the timezone of your target scheduler.
    </Warning>
  </Step>

  <Step title="Upload your file">
    Drag and drop your completed CSV file, then click **Import X New Bookings** to process.
  </Step>
</Steps>

## Related articles

<CardGroup cols={2}>
  <Card title="Adding & Editing Clients" icon="user-plus" href="/people/adding-editing-clients">
    One at a time, or by import
  </Card>

  <Card title="Share a Calendar Across Two Groups" icon="calendar-days" href="/scheduling/shared-calendar-across-groups">
    The full shared-calendar setup
  </Card>
</CardGroup>