How to Warm Up Your Email with CoachIQ Leads

Learn how to warm up your new email address using CoachIQ Leads to avoid spam folders and ensure better deliverability for your campaigns.

Introduction

Before sending out mass campaigns with your new email domain, it’s important to warm up your inbox. Warming up helps email providers recognize you as a trusted sender — so your emails land in inboxes, not spam. This guide walks you through the exact steps to warm up your email using CoachIQ Leads, our powerful email marketing platform for private sports coaches.

Why Email Warm-Up Matters

New email addresses don’t yet have a reputation. Sending too many messages too quickly can trigger spam filters. Warming up your email gradually builds trust and sets you up for long-term success with your marketing.

Step-by-Step Email Warm-Up Plan

1. Send Small Batches at First

   • Start by sending to 10–20 people per day.

   • Do this for the first 4–5 days.

2. Use Plain Text Emails

   • Keep it simple: no images, no links.

   • Just friendly, human messages.

3. Monitor Your Inbox

   • If emails land in spam, mark them as “Not Spam”.

   • Reply to a few emails (even short replies like “Got it!” or “Thanks!” help build trust).

4. Gradually Increase Volume

   • After the first 4–5 days, you can begin ramping up and sending real campaigns.

How to Send Warm-Up Emails Using Campaigns in CoachIQ Leads

Step 1: Log into CoachIQ Leads

• Go to studio.coachiq.io and log in to your dashboard.

Step 2: Go to Marketing → Campaigns

• From the left menu, click Marketing.

• Then select Campaigns.

Step 3: Create a New Campaign

• Click + Create Campaign.

• Name it something like Email Warm-Up.

Step 4: Add a Simple Email

• Click Add Event → choose Send Email.

• Write a plain text message like this:

Subject: Just checking in Body: Hey there! Just making sure this email came through okay. Can you let me know?

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Step 5: Add a Wait Step

• Click + Add Event again.

• Choose Wait, and set it to 1 day.

• Add another email step for the next day.

Step 6: Add Contacts Slowly

• Add only 10–20 contacts per day into the campaign.

• Continue this for 4–5 days.

After the Warm-Up

Once your emails are landing in inboxes and you’re seeing replies, you’re ready to start sending full campaigns with confidence.

Troubleshooting or FAQs

• Q: What if my emails keep going to spam?

  • A: Make sure you’re not using links or images. Stick to plain text. Also, reply to a few emails each day to boost trust signals.

• Q: Can I warm up multiple email addresses at once?

  • A: Yes, but follow the same slow process for each one separately.

• Q: Do I need to keep warming up forever?

  • A: No — just for the first week or so. After that, regular sending keeps your reputation strong.

Conclusion

Email warm-up is a one-time process that makes a huge difference. Following these steps in CoachIQ Leads ensures your messages actually reach your athletes and parents. Ready to launch your next campaign? You’ve got this!