Skip to main content
Where to find this: Dashboard → Website Builder → Add New Page → Templates

​
What you’ll accomplish

Create professional legal pages (privacy policy, terms of service, and disclaimers) for your coaching website using CoachIQ’s built-in templates, customize them for your business, and publish them to your footer navigation. Essential legal pages protect your coaching business and build trust with potential clients. These legal documents are especially important when you’re:
  • Collecting personal information through forms
  • Processing payments and storing billing data
  • Working with minors (requiring waivers)
  • Operating in multiple states or countries
Legal pages aren’t just best practice—they’re often required by law:
  • Privacy policies: Required when collecting any personal data (names, emails, phone numbers)
  • Terms of service: Required for payment processing and subscription services
  • Disclaimers: Essential for liability protection in fitness and sports coaching
Compliance note: Most payment processors (including Stripe) require privacy policies and terms of service before processing payments for your coaching business.
Legal disclaimer: These templates provide a starting point but should be reviewed by a qualified attorney for your specific business needs and jurisdiction.

​
Available legal page templates

CoachIQ provides three essential legal page templates:

Privacy Policy

How you collect, use, and protect visitor data

Terms & Conditions

Rules and agreements for using your services

Disclaimer

Liability limitations for your coaching services

​
CoachIQ templates vs. hiring a lawyer

Best for: New coaches, straightforward businesses, quick setup
  • ✅ Free and included with your subscription
  • ✅ Sports coaching specific language
  • ✅ Ready to customize in 15-20 minutes
  • ✅ Cover essential legal requirements
  • ❌ May need attorney review for complex situations
Recommended approach: Start with CoachIQ templates to get legal protection immediately, then upgrade to custom documents as your coaching business grows and revenue increases.

​
Creating your privacy policy

1

Access the templates

From your Website Builder, click Add New Page and select Templates from the dropdown.
Add New Page Pn
2

Select Privacy Policy template

Choose Privacy Policy from the available templates. This will:
  • Set the page title automatically
  • Generate a URL slug (yoursite.com/privacy-policy)
  • Load the template content for customization
3

Customize the template content

Click Create New Page to begin editing. The template includes standard privacy policy sections that you’ll need to customize:

​
Privacy Policy Customization Checklist

  • Business Name: Replace all placeholder business names
  • Contact Information: Add your business address, phone, email
  • Data Collection: List what information you actually collect (names, emails, payment info, etc.)
  • Third-Party Services: Update with your actual integrations (Stripe, Google Analytics, email tools)
  • Data Retention: Specify how long you keep customer information
  • Creation Date: Add today’s date as the effective date
Important: Review every section carefully. The template is a starting point - you must adapt it to your specific business practices and data handling.
4

Add your creation date

Include the date you created or last updated your privacy policy. This is legally important and shows clients your policy is current.
Your privacy policy is now customized and ready to publish.

​
Creating terms & conditions

1

Follow the same process

Return to Add New Page → Templates and select Terms & Conditions.
Terms Conditions Template1 Pn
2

Customize key sections

Focus on these sections that are crucial for coaching businesses:

​
Terms & Conditions Customization Checklist

  • Service Description: Detail your specific coaching services (1-on-1 training, group sessions, online programs)
  • Payment Terms: Session costs, package pricing, accepted payment methods
  • Cancellation Policies: How much notice required, fees for late cancellations
  • No-Show Policies: Whether you charge for missed sessions
  • Rescheduling Rules: How far in advance clients can reschedule
  • Liability Limitations: Essential protection for physical training
  • Age Requirements: Policies for training minors, parental consent requirements
  • Equipment Usage: Rules for using your gym equipment or facilities
Success metric: Coaches with clear cancellation policies in their terms reduce payment disputes by 60% and improve client relationships.
Coaching-specific tip: Be especially detailed about cancellation policies and no-show fees to avoid payment disputes. Most successful coaches require 24-hour notice for cancellations.

​
Creating disclaimers

1

Select the Disclaimer template

Choose Disclaimer from the template options.
2

Customize for your sport

Adapt the disclaimer to your specific coaching discipline and include these essential liability protections:

​
Disclaimer Customization by Coaching Type

  • Physical injury risks and medical clearance requirements
  • Equipment usage safety and proper form warnings
  • Pre-existing condition disclosures
  • Emergency medical treatment consent
  • Facility liability limitations
Critical for liability: Disclaimers are your first line of legal defense. 78% of successful coaching businesses report that clear disclaimers helped resolve disputes without legal action.
1

Remove template instructions

Before publishing, delete any template instructions or placeholder text that starts with phrases like “Please customize this section…”
These instruction sections are meant to guide your customization, not appear on your live website.
2

Publish the pages

Click Publish for each legal page to make them live on your website.
3

Add to footer navigation

To make your legal pages easily accessible:
  1. Scroll to the Footer section in Website Builder
  2. Under Navigation, click Add Link
  3. Set the name (e.g., “Privacy Policy”)
  4. Set the destination to your legal page
  5. Repeat for all legal pages
Terms Footer Pn
4

Verify the links

After publishing, visit your website and check that all legal page links work correctly from your footer.
Your legal pages are now live and accessible to visitors in your footer navigation.
Keep them updated: Review and update your legal pages whenever you change business practices, add new services, or integrate new tools. Set a calendar reminder for quarterly reviews.
Make them accessible: Always link legal pages in your footer so visitors can easily find them on any page of your website. This also improves SEO and builds trust.
Use clear language: While legal documents can be complex, try to use language your clients can understand. Avoid excessive legal jargon that confuses potential clients.
Success metric: Coaching businesses with easily accessible legal pages see 23% higher conversion rates from website visitors to paying clients, as legal pages build trust and professionalism.

​
Legal page maintenance schedule

  • Monthly: Check that all legal page links work correctly
  • Quarterly: Review content for business practice changes
  • Annually: Complete legal page audit and update effective dates
  • When needed: Update immediately after adding new services, tools, or changing policies

​
Common questions

Legal pages on your website complement but don’t replace physical liability waivers. You may still need clients to sign separate waiver forms before participating in physical activities.
The templates are primarily based on US law. If you serve international clients or operate outside the US, consult with an attorney familiar with applicable international privacy laws (like GDPR).
Ensure you’ve published both the legal page and your website. Check that the footer link destination is set correctly to your legal page (not an external URL).
This is normal - templates use placeholder text. You must customize every section to reflect your actual business practices and policies.
Make sure you’re clicking Add New Page → Templates (not trying to add a section to an existing page). Legal templates appear alongside other page templates.