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Where to find this: Schedule → Calendar → Click any booking

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Editing a booking

Update booking details like notes, assigned coach, or location without changing the time.
1

Click on the booking

Go to Schedule → Calendar and click on the booking you want to edit.The session detail modal appears showing participants and booking info.
Session detail modal showing booking information and participants
2

Click Edit

In the booking detail panel, click Edit to open the full booking editor.
3

Make your changes

Update any of the following:
  • Notes — Add session notes or special instructions
  • Coach assignment — Change which coach is assigned
  • Location — Update where the session takes place
  • Participants — Add or remove athletes
4

Save your changes

Click Save to apply the updates.
Changes are saved immediately. Athletes are notified if relevant details changed.

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Rescheduling a booking

Move a booking to a different date or time.
1

Open the booking

Go to Schedule → Calendar and click on the booking you want to reschedule.
2

Click Reschedule

In the booking detail panel, click Reschedule.
3

Select new date and time

Choose from available time slots. The system shows only slots that match the scheduler’s availability.
4

Confirm the change

Click Confirm to finalize the reschedule.
Athletes automatically receive a notification with the new date and time.

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Drag-and-drop rescheduling

For quick rescheduling directly on the calendar:
1

Switch to Week or Day view

Use the view toggles at the top of your calendar to switch to Week or Day view.
Calendar week view showing multiple sessions
2

Drag the booking

Click and hold the booking you want to move, then drag it to the new time slot.
3

Release to confirm

Drop the booking on the desired time. The change saves automatically.
Drag-and-drop rescheduling bypasses availability checks. Make sure the new time works for both the coach and athlete before moving.

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What athletes see

When you reschedule a booking:
  • Email notification — Athletes receive an email with the new date/time
  • Portal update — The updated session appears in their Athlete Portal immediately
  • Calendar sync — Any linked calendar invites are automatically updated
Best practice: If making a significant time change, send a personal message through the Inbox to confirm the athlete can make the new time.

Canceling Bookings

Cancel sessions and handle credits

Manual Booking

Book athletes directly into sessions

Calendar Overview

Navigate and manage your calendar