Resources

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What are Resources?

Resources are physical assets your facility uses to run sessions — courts, batting cages, training rooms, or any space or equipment that can only support one session at a time. When you attach a resource to a scheduler, CoachIQ prevents that resource from being double-booked across overlapping time slots.

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Creating a resource

Go to Scheduling → Setup → Resources and click + Add resource. Fill in:

• Title (required) — e.g. “Half Court A”
• Description (optional) — internal notes for staff
• Type (optional) — e.g. “Full court”, “Batting cage”, “Room”
• Location (required) — which location this resource belongs to
• Color — identifies the resource on your calendar

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Attaching a resource to a scheduler

Two paths, same result:

• From Setup → Resources: click Attach to scheduler on the resource card
• From inside a scheduler: scroll to the Resources section and select the resource from the available list

A resource can be attached to multiple schedulers at once. When a resource is exclusive to one scheduler, you’ll see “Not shared with other schedulers” in the scheduler view. To remove it, click Detach.

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Attach multiple resources to one scheduler

A single scheduler can hold more than one resource at a time — useful when a session needs several spaces at once, like a team practice that reserves multiple batting cages. In the scheduler’s Resources tab, each attached resource appears as a card with a Detach option. If a resource is also used by other schedulers, the card shows Shared with X schedulers and lists them. To attach another, click a resource under Add Resource. When a session from that scheduler is booked, every attached resource is reserved for that time slot, so none of them can be double-booked elsewhere.

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Example

A softball facility attaches Cage 1, Cage 2, and Cage 3 to a “Team Practice” scheduler. Each booked practice reserves all three cages for its window, and they free up together when the session ends.

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How double-booking prevention works

Once a resource is attached to a scheduler, CoachIQ locks that resource for the duration of each booked session. If that time slot is already filled by another session using the same resource, it becomes unavailable — even if the second scheduler still has open capacity.

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Example use cases

• Basketball facility: “Half Court A” and “Half Court B” each attached to separate group training schedulers
• Training room: “Speed & Agility Room” on a conditioning scheduler prevents two coaches from booking the same room at the same time
• Batting cage: “Cage 1” on a hitting session scheduler ensures each session has a dedicated lane