Skip to main content
When your schedule changes between seasons — spring to summer, fall to winter, or any transition in between — you can set it up in advance so the switch happens automatically. Add your new seasonal availability as an additional block, set start and end dates on each, and the scheduler flips over on the date you choose with no overlap and no manual changes needed.
Where to find this: Schedule → Schedulers → open a scheduler → Availability section
Before you begin: You’ll need your incoming seasonal availability already created for each scheduler. If you haven’t done that yet, create it first (see Step 1 below), then continue with the rest. If it’s already set up, skip to Step 2.
1

Create your new seasonal availability (if you haven't already)

Go to Schedule → Schedulers. In the Availability panel on the left side of the page, click the + button to create a new availability.
The Availability editor showing Youth Skills - Summer with Monday through Thursday checked at 6:00 PM to 7:00 PM, with the CoachIQ Copilot panel and Preview calendar on the right
Give it a descriptive name that reflects the season and session type (for example, “Youth Skills - Summer”). Set the days and times for your new schedule, then click Update to save it.
The Schedulers page showing the Availability panel with existing availabilities listed and the + button highlighted to add a new one
2

Open the scheduler you want to update

From the Schedulers page, click into the first scheduler you want to transition. Navigate to its Availability section in the left sidebar.
3

Add the new seasonal availability as Additional Availability

Scroll to the Additional Availability section and click + Add Additional Availability. Select your new seasonal availability from the dropdown.
4

Set a start date on the new availability and an end date on the current one

With the new availability block added, check Set a start date and enter the date your new season begins — for example, 06/01/2026 for a spring-to-summer switch.Then scroll up to your Default Availability block, check Set an end date, and enter the last day of your current season — for example, 05/31/2026.
The Single Scheduler settings page showing Default Availability (Youth Skills - Spring) with an end date of 05/31/2026 set, and Additional Availability #1 (Youth Skills - Summer) with a start date of 06/01/2026 set
SettingWhat it controls
End Date on current availabilityLast day your current season is bookable
Start Date on new availabilityFirst day your new season is bookable
Set them as consecutive dates and there will be zero overlap or gap.
5

Preview and save

Check the Preview calendar on the right side of the page to confirm the transition looks correct — your current hours should show up through the end date and your new seasonal hours from the start date onward.When everything looks right, click Update.
6

Repeat for each scheduler

Go through each of your remaining schedulers and repeat Steps 2–5. Each scheduler manages its own availability blocks independently, so you’ll need to update them one at a time.
Both availability blocks will be active at the same time and athletes will see slots from both seasons. Always set an End Date on your current availability to prevent overlap.
Yes. Go back into the scheduler, find either availability block, and update the Start Date or End Date. Changes apply immediately to future-available slots — existing bookings are not affected.
The availability must be created before it can be attached to a scheduler. Go to Schedule → Schedulers, click the + button in the Availability panel to create it, then return to the scheduler you’re updating and it will appear in the dropdown.
Yes — each scheduler manages its own availability blocks. If you have three schedulers, you’ll need to set the start/end dates in each one individually.

Creating Your Availability Schedule

Set up a new availability block from scratch before attaching it to a scheduler.

Creating Your First Scheduler

Full walkthrough of scheduler settings, including the Availability section.

Setting Blackout Dates

Block specific dates without changing your overall availability.

How Availability Works

Understand how availability blocks connect to schedulers and generate bookable slots.