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Start with the symptom below. Keep the scheduler name, athlete, date, and timezone handy so you can compare the same booking throughout your checks.

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The athlete cannot find the scheduler

  1. Confirm the scheduler is Active and not archived.
  2. Check that it was added to the intended app or website page and that the page was published. Creating a scheduler alone does not publish it.
  3. Open the actual link the athlete is using.
  4. Check Team visibility and the selected athlete’s membership or matching tags. A parent’s access may depend on the child selected.
See Publish and share schedulers and Catalog, tags, and visibility.

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The scheduler opens, but a time is missing

Work through these checks in order: Use Open availability in the admin calendar to inspect a focused date range. An opening shown to staff is still subject to the customer’s own eligibility and booking rules. If another client takes the last spot during checkout, the buyer sees “That time was just booked by someone else… You were not charged.” and the available times refresh. Select a new available time rather than repeatedly submitting the stale one.

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The athlete has credits but cannot book

Check the selected athlete before changing the balance, especially for families.
  1. Identify the product that issued the credits.
  2. Check Which schedulers accept these credits on that product.
  3. Compare the eligible balance with the selected session length’s credit cost.
  4. Check expiration, membership status, per-scheduler usage limits, and whether sessions must occur before the credits expire. If the pack only covers sessions within a set period, checkout says how many credits can’t be used for the chosen date and suggests an earlier one.
  5. For a child, check product ownership and family or shared membership links. Do not assume every parent’s and child’s balances are pooled.
See Credits and schedulers and Book for families.

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A staff or recurring booking fails

Read the refusal or conflict warning before overriding anything. Confirm the athlete, scheduler, credit redemption choice, and the whole recurring date range. When the time breaks one of the scheduler’s rules (minimum notice, availability or booking window, or capacity), staff are asked Book anyway? with the rule named. Book anyway permits that rule or the overlap described in the warning; it is not confirmation of payment. For multiple athletes, check individual results and the processed count. See Book past a scheduler’s rules. Other common causes:
  • The time was closed with Cancel Session. You’ll see Reopen canceled time? Reopen it to book or move a client there. Reopening works on the web only. See Book a time closed with Cancel Session.
  • The scheduler is archived. New bookings show “This scheduler is archived. Restore it to add bookings.” You can still end a recurring series or skip dates. See Series on an archived scheduler.
  • The move target isn’t offered. Staff can move a booking into any time the booking builder offers. A time it doesn’t offer is refused with “Timeslot is not available” unless you use Allow custom date selection.
If the native app reports a generic error, try the web admin to review the specific refusal or conflict prompt. See Manual bookings and Recurring bookings.

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A booking is missing from the calendar

Return to All sessions, check the date and timezone, and clear restrictive coach or scheduler filters. Open availability only intentionally hides booked sessions. Check the athlete’s booking history before creating a replacement. A failed multi-athlete request may have booked some participants successfully.

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A schedule change did not do what I expected

Check What schedule changes affect. Common causes include:
  • A changed default applies only to newly created schedulers.
  • A blackout closes availability but leaves existing bookings in place.
  • A shared template affects several schedulers.
  • Move Session changes all participants in one occurrence.
  • Archiving stops new bookings but does not cancel future sessions already booked.
If an edit says the occurrence changed while it was open, refresh the calendar and review the latest details before retrying.

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The athlete did not receive a message

Identify whether you expected a booking confirmation, scheduled reminder, change notification, or automation. Each has different controls. A booking staff create from New Booking sends no confirmation unless Notify participants was turned on. See Send a booking confirmation. For a move, duration change, or venue change, review the notification options you selected. For a scheduled reminder, check the scheduler’s reminder rule, recipient, channel, and send time. See Session reminders.

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Get help with a specific example

Contact support with the scheduler name or link, athlete, session date and timezone, the action attempted, and the exact error or unexpected result. Include the relevant booking or credit record when possible. Avoid changing multiple rules at once while investigating; it makes the cause harder to identify.