Scheduling Overview
Learn how to set up and manage scheduling in CoachIQ, including one-off services, member bookings, availabilities, and session customization.
CoachIQ Scheduling Overview
Introduction
CoachIQ's scheduling system is designed to help you manage private sessions, camps, and memberships efficiently. This guide provides an overview of how scheduling works, covering one-off services and member-based bookings, along with setup instructions and key features.
Understand how to set up your Scheduling
One-Off Services
One-off services are publicly bookable and displayed on your CoachIQ website. These can include:
Private training sessions
Camps and clinics
Anyone can book these services directly from your public-facing website without needing a membership.
Scheduling for Members
Member-exclusive scheduling is managed through the member login or athlete app. Members can book sessions through the Sessions tab, ensuring seamless access to their training schedule.
Setting Up Scheduling in CoachIQ
Creating Bookable Sessions
To set up sessions, follow these steps:
Navigate to
Services>SessionsCreate availabilities based on your preferred schedule
Use the session builder to customize offerings, including pricing, athlete capacity, and duration
Availabilities
Availabilities define when athletes can book sessions. Examples include:
"Baby Buckets" availability: Monday 5:30 PM - 6:30 PM
Open Gym: Saturdays 10:00 AM - 12:00 PM
These slots form the foundation of your scheduling setup.
Session Builder
The session builder lets you configure the details of each session:
Price: Set session fees
Number of athletes: Define capacity limits
Start and end dates: Schedule seasonal offerings
Session duration: Adjust session lengths
Other custom settings: Location, required credits, etc.
Session Builder Settings and Features
Customization Options
Session duration: Configure session lengths
Buffer times: Add time gaps between sessions
Booking windows: Set cancellation and booking notice periods
Future booking limits: Restrict how far in advance athletes can book
Start and end dates: Define specific scheduling periods
Cancellation permissions: Customize cancellation policies
Credit System
CoachIQ's credit system enables flexible payments:
Members can purchase and redeem credits for sessions
Sessions can be assigned a credit requirement
Coaches can track credit usage through the dashboard
Additional Features
Paywalls: Require upfront payments for bookings
Location selection: Assign venues for sessions
Coach assignment: Auto-assign coaches to sessions
Automated reminders: Notify athletes about upcoming bookings
Conclusion
All bookings will appear in your CoachIQ Calendar, providing a centralized view of your schedule. This guide offers a foundational understanding of scheduling within CoachIQ.
Last updated